Is another training session in the Midwest
out of the question?
FIPSE would like to see geographic diversity
in the regional training. Their preference,
however, doesn't preclude having another training
in the Midwest if the proposal attracts different
schools and teams of participants. Depending
on the building selected, the resources available
and additional support provided by the host
institution for the training session, and
the ability to attract a variety of teams
from schools who haven't previously participated,
we can imagine a successful proposal might,
indeed, be located in the Midwest again.
How do we coordinate travel support in addition
to lodging for the participants given the
For the national training sessions (Portland,
OR, and January 2005) we offer up to $200/person
toward travel to/from the Training Sessions.
FIPSE strongly suggested we achieve cost-effectiveness
by holding regional Training Sessions where
teams might drive from neighboring, nearby
schools, so proposals do not need to include
travel support unless the PI feels strongly
about offering such an additional enticement.
Even though the regional training sessions
may not support participant travel costs,
you are not limited to only accepting regional
costs vary depending on locale, availability,
and season. In Portland, we arranged a block
of double-occupancy rooms at $91 per night,
plus city taxes. In Milwaukee, Mike Utzinger
found a spacious, quaint hotel for $58 per
night for double- and triple-occupancy (in
January). In August 2003, Katy Janda will
use the naturally ventilated dormitories on
the Oberlin campus for approximately $18 per
night for each person (how many to a room,
Katy?). These costs are also limited by the
federal allowable rates per city.
How do I coordinate the honoraria for the
Faculty Trainers? Can I pay myself? Can I
pay a student for assistance?
Your budget should include a modest honoraria
(we suggest at least $300/day) to the Faculty
Trainers. Start early on the paperwork with
your contracts or business office! Awarding
a lump-sum which can include the honoraria
and travel reimbursements (airfare + ground
+ per diem) seems to be the easiest and most
efficient way of compensating the Faculty
Trainers (you provide the lodging). While
you're recruiting Faculty Trainers, obtain
their SSN and home address.
have issued Amendment I to the RFP clarifying
administrative costs on the budget. The award
may include salary and fringe benefits for
the Project Investigator and student wages
up to $2,000 or 13% of the award.
Should I find matching support?
Absolutely! Any support your institution can provide (e.g., hosting
a reception, hosting at least one [or both] of the team-building
dinners, providing additional tools, hosting trainers or trainees,
release time for project administration, additional staff/student
assistance, duplication of materials, ground transportation to/from
building and/or workshop site, ANYTHING) would help make your
workshop better. Such institutional support would speak volumes
to FIPSE as a means to demonstrate how well the workshops are
being included in curricula nationwide. Such support will also
add to the amount of cost-sharing reported for the project as
As I understand it, e-submissions are okay. Does this mean that
the two "support" letters may also be sent via email?
(Or do you need the letter-headed, signed variety?).
are great. The appendix "support letters" can be e-mail
confirmation as well, either sent directly or forwarded with the
Is it public who the reviewers are?
Advisory Committee will select.
How did you arrive at the travel stipend for the Portland AoC
session? Is there some rule of thumb for folks that might drive
rather than fly....or would you recommend just using state or
federal rates for mileage?
For the Trainers,
we did a search on Travelocity.com or Expedia.com three months
prior to the workshop date to get a ballpark figure for costs.
We also estimated some ground expenses and meals (using state
rates). Although we aren't requiring travel stipends for participants
as part of the Regional Trainings, if you are able to put that
into the budget, that's great, howver, the point is to attract
folks from nearby, thereby reducing expenses significantly.